1. Review the page count
The meter reading provides context for wear. Compare it with the model's intended duty and ask whether major maintenance items have already been replaced.
2. Request a print-quality sample
Look for streaks, repeated marks, uneven density, color registration problems, banding and defects at the page edges.
3. Check consumable life
Toner is only one cost. Drums, imaging units, fusers, transfer belts, waste containers and maintenance kits may also affect the first-year budget.
4. Confirm drivers and connectivity
Verify support for your operating systems, network security requirements, Wi-Fi or Ethernet needs, mobile printing and scan destinations.
5. Match paper handling to the job
Confirm paper sizes, media weight, tray capacity, envelopes, labels, duplex support and any finishing requirements.
6. Inspect what is included
Ask about power cables, trays, stands, finishers, toner, manuals and any proprietary accessories. Missing parts can change the value quickly.
7. Read the warranty and return terms
Understand the coverage period, exclusions, return authorization process, shipping responsibility and whether on-site support is available.